Job Description

Job Description

We are looking for an energetic, outgoing, and organized Events Specialist to assist with the coordination of various events. THIS IS A TEMPORARY, POSSIBLE TEMP TO HIRE POSITION . Hours for the role are M onday through Friday, 9am to 5:30pm .

This position will help produce and coordinate a high volume of school events, including our annual commencement, interacting with vendors, students, faculty, staff and alumni. This role will assist in tracking catering requisitions and invoice payments; overseeing the daily events email sent to the student body; and managing supplies and inventory.

Responsibilities:

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• Reserving rooms for events/meetings on all three campuses, by utilizing their online project management platform
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• Arranging catering through online project management platform
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• Submitting facilities work orders through online project management platform and working with facilities to make sure they are executed
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• Assisting with event logistics in the lead-up to and day of our events
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• Sourcing vendors, obtaining quotes for items such as business cards, informational brochures and pamphlets, promotional merchandise (pens, water bottles, etc.)
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• Working with vendors to book services
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• Sending logos to outside vendors for the creation of promotional items
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• Putting together quotes in order to get a PO created
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• Enter information for PO’s and match up with invoices
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• Organize and manage office supplies and event materials
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• Assist with day-to-day event needs, catering deliveries, and communication between departments
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Qualifications:

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• At least 1-2 years of admin/logistical support, preferably with events, tradeshows, or in an academic setting.
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• Proficiency in MS Office.
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• Excellent organizational, follow up, communication and interpersonal skills
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Please send your resume to kportillo@vanguardgroupstaffing.com -

This is a Temporary position working fully on-site.

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